Fort McCoy News July 24, 2015

Real-property inventory undergoing major update

Public Affairs Staff

The Real Property Office (RPO) is updating the installation's real-property inventory (RPI).

The RPI update is a process officials say is required to make Fort McCoy's significant assets more visible to Army planners, and an essential part of the financial-management and general-ledger account reporting process of the post's Resource Management Office, said Robert Wells, the garrison commander's appointed Real Property accountable officer.

Realty Specialist Stacy Boland updates a real-property asset while working in the Real Property Office at the Directorate of Public Works Headquarters.

The RPI is the total of all land, buildings, and infrastructure located at Fort McCoy. "This includes buried gas lines, power lines, and parking lots — everything that is physically attached to the land is in that inventory," Wells said.

The RPO, which falls under the Directorate of Public Works Master Planning Division, acquires, manages, and disposes of the real-property assets and related real-estate interests in land and other real property, such as leases and easements used to achieve the missions of Fort McCoy, Wells said. RPI asset inspections are required every five years, with a majority of these updates having been completed in June.

Inventory accuracy also affects maintenance funding for facilities and helps the Army see all of its available assets. This year's update also sets the stage for a planned 2017 Army-level audit to verify all of the installation's assets, said Realty Specialist Stacy Boland, who helps manage more than 2,400 assets in the RPI.

The RPI is managed by changes made to RPO-accountable facilities in the General Fund Enterprise Business System, which the corresponding documentation is then filed by RPO associates into asset folders. These changes are fed into other planning and financial databases, allowing not only the Army planners to see all available assets at any given time, but the financial account reporting as well.

"Working in the Real Property Office since December, one quickly realizes how important correct and accurate data (is to) the management of the asset inventory," Boland said.

Asset folders contain the full history of an asset. For example, the asset folder for Fort McCoy's oldest building — the concrete storehouse on South Post that was built in 1911 — contains drawings, maps, photos, and any records of changes that ever have taken place in the building.

"An asset has many details attached to it: measurements, what type of facility it is, a unique identification code, and more," Boland said. "One thing each asset has in common other than a facility number is a category code. Category codes and square footage drive planning and funding for the current and future projects based on certain calculations. It is imperative these codes and measurements are accurate because incorrect coding could result in underfunding of sustainment of facilities."

For the current update, and for the future audit, the RPO is using guidance received from Installation Management Command, Army Reserve Installation Management Directorate and other official sources. The guidance helps Fort McCoy's RPI match those of installations Armywide, Wells said.

As updates to the RPI continue, there will be people out collecting documentation throughout the installation. If anyone in the Fort McCoy workforce sees a change in something that may be considered an asset, they are encouraged to report it to the RPO to have it documented.

For more information about Fort McCoy real property or the RPI, call 608-388-8857 or 608-388-3427.